Minutes 18th August 2022
• Apologies: Des and Ivan
• Present: Roy, Sarah, Graham, Syd and Mike
• Minutes from last meeting – Agreed
• Action points from previous meeting:
• Roy to lay new tiles and monitor – Agreed this needs to be done by a
tradesman. Roy to ask Sean Attew to price up replacing tiles in hall
entrance. ACTION
• Mike to call de-fib people about broken case- ONGOING
• Syd to complete Charities commission form COMPLETED
• Syd and John to investigate proposed quiz night in Autum ON GOING
• Mike to investigate Food hygiene level 2 for 4 members- This needs
completing soon ON GOING
• Mike to check viability of Multi Gym – Bartram Trust have rejected
request to locate in children’s play area, as they will be using more space
for other equipment for teenagers. Mike to approach Playing fields trust
to see if we can put them on plaing field ACTION
• Mike to check if we are allowed to do community orchard by playing
fields assoc. ON GOING
• Mike to look at possible funding of revamping front kitchen. See
“Treasurer’s report” for Norfolk Social Infrastructure Fund. Reminder that
we need to check with Karen Baker at NNDC before setting specification.
ON GOING
• Mike and Roy to research new PA and sell old system if possible (£300
budget) ON GOING
• John to supervise electrician checking the cctv and side lights- Ask him to
look at –
a. Side lights- not working
b. Front camera- reset
c. Side camera- not working
d. Rear security light -Make dusk to dawn?
e. Extend De-Fib cable ON GOING
• Recent events report- Roy-
• Upcoming bookings
• Des sent report that Diabetes group have booked 26 sessions at
£30 a time for Tuesday afternoons and Friday mornings between
23 August 2022 to 23 June 2023. Income £780. Syd agreed to
meet them on first session to settle them in ACTION
• Roy to chase up Bird Club bookings ACTION
• Parish Council requested to move their booking to Wednesdays,
due to Zumba noise. Mike to contact Christine. ACTION
• Play group. Roy to reply. ACTION
• Correspondence:
• Des informed committee (via Email) that Keith Daly is still a trustee and
suggested that Rev. Dave be invited. Syd will contact Trustees ACTION
• Des also informed committee that we could not set up email addresses
via web site. Mike will set up ChairmanFVH@gmail.com,
SecretaryFVH@gmail.com, TreasurerFVH@gmail.com,
BookingsFVH@gmail.com and CommitteeFVH@gmail.com. The last one
can be used by all/any committee members. ACTION
• Treasurer’s report- See attached
Electricity – Agreed to not set a fixed rate yet
Cash register- Agreed not to take on service contract
Broadband- Agreed that BT Buisness contract was good, but we do not
have enough demand to sign up for a £23+vat contract yet.
Openreach pole- Syd to contact Neil to get proof that we own land ACTION
Norfolk Social Infrastructure Fund- Syd, Mike and Roy will meet seperately
to look to registering initial interest by 19th September for front Kitchen
revamp ACTION
• Yard sale- Date Saturday 27th August 2022-
• Tea coffee sold in hall. Volunteer needed – Sarah agreed to do this.
• Sunflowers to be judged by John We agreed a prize of £10 in cash or
vouchers
• Des has done good job of putting up more boards.
• Graham printed off flyers and Des/family distrbuted to village
• MIke updated village hall signs and put up small posters
• Cleaner and committee member resignation
Unfortunately Carole has resigned from both committee and cleaning
duties. It was agreed that Syd and Mike will visit Carole and ask her to
reconsider, as she does a great job and will be sadly missed from the
committee. Fingers crosed ACTION
• New Secretary
Unfortunately no one volunteered to take the role on, so Mike heroically
agreed to carry on until AGM, but will not do carry on office any longer. ALL
Find a new secretary from committee or new member ACTION
• AOB
• Did election people come to check hall? Des to report back ACTION
• Syd and John will do stocktake on or around 23rd September
ACTION
• Date set for Agenda 24th November 2022
• 10th November meeting cancelled due to AGM 2 weeks later
• Agenda items for next meeting – AGM activities and New Years Eve
party ACTION
• Mike to set dates for 2023 with 6 week intervals ACTION
• Date of next meetings: 8
th September 13th October
24th November (AGM and normal meeting) 8
th December 2022