Felmingham Village Hall AGM
9th February 2023 7pm.
Minutes
Apologies: Ivan
Present: David, Carole, Graham, John, Mike, Roy, Jim, Neil, Syd and Sarah
Sign off minutes of the last AGM
- Amendment was made to spelling of Neach Loan Fund
- Welcome pack is still in draft
- Intervillage games are ongoing
- Minutes were agreed by all and signed by Chair
Chair’s Report:
Thanks to all committee members. We had a reasonable year under the circumstances. The financial situation is good with thanks to Syd. The hall is being used during the day by Lapwings and Diabetic society. Evening functions include Zumba, Taekwondo (weekly), and NW bird club (Monthly). Also, country music (fortnightly) and social nights (Monthly)
The next project is a new kitchen. Syd and I met with Coralie Martin from NNDC who gave some ideas for grants and other useful info. The Coronation is on 6th. May, if anyone has any ideas, let us know. A dance is booked for 5th. May.
Above all we would like a few more people on the committee. It is a village amenity for all the village.
Secretary’s Report
I took on the role for 6 months and extended it until the AGM. I am proud to have introduced Action Points to make sure items were followed up. I feel the Broadband was an excellent introduction to the village hall amenities. I will be asking the committee to introduce regular coffee mornings for villagers. Due to work commitments, I have struggled to carry out my duties efficiently over the last few months and will be stepping down as secretary at this meeting.
Treasurer’s Report
Syd distributed final accounts year ending 30th. September 2023. Summary:
Current Financial Position to 6th February 2023
|
Community Account |
£5451.29 |
|
Business Premium Account |
£ 4603.78 |
|
Total |
£20,055.07 |
|
Cash Register float |
142.45 |
Actual Community Account balance at 6th February 2023 is £5439.29, a variance of £ l 2 due to payment for bar wages for Friday 3 rd Feb plus awaiting £57 income from Lapwing and Reed Wellbeing that have been allowed for in the above figures.
Electricity
I received a communication from our current Electricity supplier E-ON Next advising that our current Business Flexible Plan comes to an end on 5th April 2023. I telephoned both E-ON and Octopus for fixed prices because the rates for the next years Business Flexible Plan are ludicrous. See attached details as of 24th January 2023
Community Action Norfolk
Roy arranged a meeting with Coralie Martin from NNDC to discuss funding streams for the village hall. She was interested in what we wanted to do but many of the funding streams are for larger projects and we would require more money than we currently have to participate. She did however suggest speaking with Sharon Garth from North Norfolk who may be better able to advise us on funding our main requirements. She also suggested it may be useful to join CAN. Benefits are attached.
The accounts have been prepared as previous and although not a necessity have been checked by an independent examiner.
Early December 2021 Sir Norman Lamb was asked to officiate at the re-opening event.
Following the challenging COVID lockdown and restriction of activities we were able to commence limited activities in June of last year with weekly Zumba classes and the monthly Bird Club meeting. Country and Western Dances didn’t commence until January this year and have continued with 2/3 events taking place each month apart from March when one of the events was cancelled due to increased COVID infection levels.
The Queen’s Platinum Jubilee was also celebrated commencing with a visit from Julie Reinger of Radio Norfolk’s Treasure Quest and followed by a packed hall with everybody enjoying activities.
The improved appearance of both the outside and inside of the Village Hall has also resulted in an increased level of hall activities during the year.
The Village Hall were also fortunate to receive a further COVID- 19 business support grant improving the financial position.
Election of Executive Committee Members
Jim Papworth kindly oversaw the election of Chair:
- Chair:Nomination Roy Hindle. Proposed by Sarah, 2nd. By Neil. Agreed by all present.
- Secretary: Nomination Graham Fabb. Proposed by Mike. 2ndby John. Agreed by all present.
- Treasurer: Nomination Syd Arksey. Proposed by Mike 2nd by Graham. Agreed by all present.
- Committee members:Re-appointed were John, Carole, Sarah, Mike, (Des and Elliott- In their absence) Ivan has stepped down but is willing to help out when needed. Many thanks for his support over the years.
Proposal of new HoldingTrustee
Neil explained that Revd. Keith Daley had done an important role of setting up the constitution and was thanked by all. Revd, Dave Chamberlin has taken over in the church and was asked if he would become a trustee. Revd, Dave said he felt the village hall was an important asset. He would be proud to take the role,
Proposed by Neil, 2nd Jim. Agreed by all present.
Any Other Business
- Roy reported that prices for the country singers had increased by £20. Accommodation was discussed to help with costs. Roy to investigate B&B deals
- Ideas for side rooms. Dog groomers (Unlikely) and Offices.Mike suggested we decorate and carpet the “dressing room” So if any interest is shown, it would look more inviting, esp now we have the broadband.
- A summer bbq was proposed
- John reported that the First Aid kit was out of date. Sarah agreed to order two kits (One for each kitchen)
- Date of next AGM to be moved to Friday 24th November, to double up with a Social Night
- Date of next committee meeting to be moved on a week to enable members to attend. Now 9th
New Date of the Next AGM : 24th November 2023 at 7pm
NEW Date of next Committee meeting 9th March at 7pm.