Minutes 14th.July 2022
• Apologies: Sarah and Ivan
• Present: Mike. Roy. Carole. Des. John. Graham, Syd
• Agree minutes from previous meeting: Agreed
• Action points from previous meeting:
• Roy to lay new tiles and monitor Ongoing
• Mike to call de-fib people about case- Ongoing.
• Syd to complete Charities commission form Ongoing Due July
• Syd and John to investigate proposed quiz night in Autum. Ongoing
• Des to upload minutes to website- Completed
• Roy Kitchens and prep. to be inspected Completed
• Mike to investigate Food hygiene level 2 for 4 members- Ongoing
• Des -V/H inspection for election use Completed
• Mike put in request for £30 for printing and prizes- Completed
• Mike to check viability of Multi Gym Ongoing
• Mike to check if we are allowed to do community orchard by playing
fields assoc. Ongoing
• Des to advertise Yard sale online Completed
• Mike to research possible de fib training- Completed
• Mike to look at possible funding of revamping front kitchen. Ongoing
• Mike and Roy to research new PA and sell old system if possible (£300
budget) Ongoing
• John to supervise electrician checking the cctv and side lightsOngoing
• Recent events report- Roy- Nothing to report
• Upcoming bookings- Des – See Yard sale
o Diabetic people impressed with hall and getting back to us
o 24th July- Confirmation to hirers that we are not liable for their
bouncy castle
o 6
th August- Mikes party
o Toddler group interested. Again, they must set up their own
constitution and insurance etc. Reasonable space can be made
available for equipment.
• Correspondence:
o Fields in trust- Requesting report of resources- Roy to reply
ACTION
• Treasurer’s report- See attached
• Yard sale- Date Saturday 27th August 2022-
o Des confirmed 6 pitches booked. Paying £5 each.
o Maps will be printed off with locations.
o Tea coffee sold in hall. Volunteer needed ACTION
o Free de-fib training on a drop in basis.
o Time 10 to 2pm
o New signs to be put up – MIke ACTION
o Sunflowers to be judged- John ACTION
o Flyers to be designed and printed – Graham ACTION
• Alcohol licence and agreements- Des
o Some confusion over whether there are historical restrictions to
selling alcohol on Sundays, Xmas day and Good Friday
• AOB
o Mike reminded the committee that he has one more meeting to
go before handing secretary duties to someone else.
o Request for people to be careful moving pool tables, as it can scuff
the floor.
o Suggestion that we set up email addresses for Chair, bookings,
treasurer and secretary- so that they can be handed on as people
leave positions. Also that it is not ideal to use personal emails for
v/h business. Des to see if they can be linked to website address
or whether Mike sets up GMail addresses. ACTION
o The BT pole is for high-speed fibre for v/h and we will get a one off
£157-50 Syd to investigate how we might get access to the highspeed fibre and how much it would cost ACTION
o Discussion around how we have been clashing some dates with
other village halls. Also, whether we should try and sync diaries
for events like regular social nights and activities like Zumba/line
dancing.
o Next meeting will be 18th August due to holidays
• Date of next meetings: 18th August 8th September 13th October
10th November 8
th December 2022