Minutes: 12th May 2022
- Apologies: Elliott- Sarah (partialy attended due to wifi signal breaking up)
- Present: Roy, Mike, Des, Carole, Syd, Graham, John and Sarah (first 10 mins due to wifi issues)
- Agree minutes from previous meeting: Agreed
- Action points from previous meeting:
- Ivan to chase up Danny re: lintel and defibrillator. c/f
- New key safe to be ordered and sited. Old key safe to be moved to kitchen. Completed
- Keys to be sorted in key cupboard Completed
- Roy to check with Syd to see if money has been sent to Norman Lamb- Sarah pointed out address in previous minutes. Syd to send cheque to 3, Claremont Rd, Norwich NR4 6SHC/f
- Roy to organise Suggestion Box for the Bar. Agreed to cancel this action.Completed
- Syd to apply for NNDC Omicron Support Grant Re: front kitchen- Grant of £2,667 (See Treasurers report)Completed
- Syd to investigate new 3 year electricity contract.C/F
- Roy to organise working party to clear unwanted items and clean area- Completed
- Syd to contact plumber Price up KitchenC/F
- Roy Side lights Completed
- Roy to look into strip to cover threshold tiles- Roy to lay new tiles and monitor C/F
- ALL Please join Facebook group and share. Completed
- Des and Roy to update notice board and website with dates for events. Completed
- Queen’s Platinum Jubilee Celebrations (2nd to 5th June 2022)- SEE AGENDA
- Mike to distribute dates for future meetings- Set for monthly, We may adjust to 6 weekly, as originally requested. Completed
- Deswill put recruitment for more committee members on F/B group, esp. for a permanent secretary.Completed
- Outstanding building work- Roy (Remove from standing agenda points?) Agreed
- Maintenance update- Roy
- Shed door not to go ahead.
- Key safe outside- Des Users felt siting of key safe is not very prectical. Roy to resite to front of building ACTION
- Telegraph pole –Des Des raised queation “Who gave permission for new BT pole on V/H grounds?” Syd will write and enquire, with a proposition to getting perm. Broadband supplied as payment? ACTION
- Side rooms – Mike. Mike asked what we are doing with them? Discussion at next meeting Put on next AGENDAACTION
- Website / Facebook update -Des
- Church 60s evening on Facebook- Des Reported conversation on Facebook. Committee agreed Heather had cleared up confusion and Des will thank her online ACTION
- Recent events report- Roy
- Upcoming bookings- Des
- Proposed quiz night in Autum. Syd and John to investigate ACTION
- Possible 60s night
- Des handed over balance of hirings to Syd
- Booking for 21st May cancelled
- Booking for 15th October not confirmed.
- Correspondence- Mike/Roy
- Syd to complete Charities comition formACTION
- Roy reported that NNDC Food hygiene crtificate is not required at the moment
- Invoice to be sent to Lapwing Syd ACTION
- Clothes bank- Syd to chase up payment and mention Robin’s nest ACTION
- Treasurer’s report- Syd distributed in advance by email
- Syd and bar staff are looking at stock levels to identify what is selling and what might need moving on due to use by dates. Some stock may be donated to Jubilee event
- Bar price list to be made and displayed – Syd and Roy ACTION
- Anglia water update- Syd met with Paul Hayden and hopefully issues with bills from Old Rectory have been sorted.
- Queen’s Platinum Jubilee Celebrations Sub Committee: Update:
- Community fruit trees at top end of field- We need to check if this is allowed. ACTION – C/F
- Jogging track- ACTION GF will set it out as a trial to see if there is any up take upCompleted
- Yard sale- Suggested date in August. Teas/ coffees in v/h with maps of official sales. Date agreed Saturday 27th August 2022
- Leaflet- ACTION MP to make a leaflet to advertise these activities, along with Jubilee event. Also, to link with Facebook group for more details. ACTION GF kindly offered to print off leaflets from work. ACTION DF to organise distribution and MP to manage out of village centre delivery. COMPLETED
- Leaflet: Graham will publish another flyer with more info (Picture of Queen competition, Jogging track and Dates of events on rear etc.) ACTION
- Advertising Adverts to go into Radio Norfolk, Town & County, Crabline and any other local newsletters etc. IF FREE and fits in with publising dates! Mike ACTION
- Survey Questionnaire: Syd to forward previous surveyACTION
- Prizes and raffle Ayers and Aylsham GC– John. Post Office – Carole Bakers and Rhodes – Mike ACTION
- AOB:
- Wifi: £10 PAYGSim card purchased as a trial to see how much data is used. MP to investigate why it did not work tonight ACTION Syd to speak to Lapwing to find out their internet requirements ACTION
- Syd sent apoligies for 11th August and 13th October
- Keys handed in by John and Syd.
- Confirmation of agreement for storage of keys:
- Roy, as chairperson has a full set.
- Front door key in outside keys safe. Accessed by committte members and regular trusted users.
- Key to key locker in kitchen key safe. Accessed by committee members only.
- Full set of keys in kitchen key safe. (Please put back on correct numbered hook.)
- Des, as booking clerk has front door key for occassional users. They will leave a deposit and have it refunded on return of key.
- Date of next meetings for the rest of this year:
9th June 7th July 11th August 8th September 13th October
10th November 8th December 2022